Authorization Letter for PSA Online Appointment

Getting important documents from the Philippine Statistics Authority (PSA) can sometimes be difficult, especially if you are not available in person. Whether you are overseas, busy with work, or facing health problems, there’s a legal and easy way to still get your documents by using an authorization letter.

This article explains everything you need to know about writing and using an authorization letter for a PSA online appointment, including why it’s important, how to prepare it, and how your representative can use it to collect documents on your behalf.

What is an Authorization Letter?

An authorization letter is a written document that gives someone else permission to act on your behalf. In the case of a PSA appointment, it allows a trusted person to request and collect your official PSA records such as birth certificates, marriage certificates, or CENOMARs.

Why Do You Need an Authorization Letter for PSA?

There are many situations where you may not be able to personally visit the PSA office. In such cases, an authorization letter is a must.

Common reasons include:

• You live abroad and cannot travel to the Philippines.
• You are sick or disabled and need help.
• You are too busy with work or other commitments.
• You want someone to help speed up the process on your behalf.

In all these situations, the PSA requires a signed letter, along with valid IDs, to allow another person to collect documents for you.

Benefits of Using an Authorization Letter

Saves time and travel for you.Convenient for OFWs and people in remote areas. Makes the PSA process faster and smoother for everyone. Avoids delays caused by absence or last-minute problems.

What You Need to Prepare Before Writing the Letter

Before you sit down to write your authorization letter, collect the following things:

• Your valid ID – like a passport, driver’s license, or UMID.
• Your representative’s valid ID – the person you trust.
• List of documents you want them to collect (e.g., birth certificate).
• Your PSA reference number if you already have one.
• Correct details of your PSA appointment (date, branch, and time).

How to Write an Authorization Letter for PSA

Writing an authorization letter is simple. You don’t need to hire a lawyer or use difficult words. Just make sure all information is correct and clearly written.

Key points to include

• Your full name and address
• Your representative’s full name and address
• Date of the letter
• Specific request – such as which PSA documents are needed
• Attached copies of valid IDs
• Your signature at the end

Make sure to print the letter, sign it with a pen, and keep a copy for your own records.

Sample Format (for Reference Only)

You can use this format as a base to write your own letter.

Step-by-Step Process to Use an Authorization Letter with PSA Online Appointment

Here is a simple step-by-step guide to help you or your representative use the authorization letter properly.

Step 1: Write and Sign the Authorization Letter

Use the format above or create your own. Print the letter, sign it, and attach copies of both your and your representative’s IDs.

Step 2: Visit the PSA Website

Go to the official PSA online appointment system at
https://www.psa.gov.ph

Look for the section that says “Online Appointment System” or “PSA Serbilis”.

Step 3: Register or Log In

If you’re a new user, click on “Register” and fill in your name, email, and phone number.
If you already have an account, simply log in with your details.

Step 4: Choose Your PSA Branch

Pick the branch nearest to you or your representative. It could be in Manila, Cebu, Davao, or any city with a PSA office.

Step 5: Select the Document You Need

Choose from:

• Birth Certificate
• Marriage Certificate
• Death Certificate
• CENOMAR

Make sure to check the required documents before booking the appointment.

Step 6: Book Date and Time

Pick a slot that works best for your representative. Try to avoid holidays and weekends. Choose a time when the representative is available and can arrive early.

Step 7: Pay the Processing Fee

Each PSA document costs ₱365 per copy. Payments can be made through:

• GCash
• PayMaya
• Debit/Credit Card

Once payment is done, you’ll get a confirmation email with all your appointment details.

Step 8: Give Everything to Your Representative

Hand over the following:

• Printed authorization letter
• Copy of your ID
• Copy of payment receipt
• Appointment confirmation email
• Their own valid ID (original)

Step 9: Representative Visits the PSA Office

On the scheduled date, your representative must go to the PSA branch with all required documents. PSA staff will check the letter and IDs before processing the request.

Quick Summary

Step	Action
1	Prepare authorization letter and IDs
2	Visit PSA official website
3	Create or log in to your account
4	Select the PSA branch
5	Choose the document you need
6	Pick appointment date and time
7	Pay the ₱365 fee online
8	Give the required documents to your representative
9	Representative visits PSA and collects the documents

Tips for a Smooth Process

• Use clear handwriting if writing by hand.
• Don’t forget to sign the letter.
• Make sure IDs are not expired.
• Remind your representative to be early on the appointment day.
• Print extra copies of all documents.

Samples of PSA Letter of Authorization

Conclusion

Writing an authorization letter for PSA online appointment is a simple yet powerful way to get your official documents processed without needing to visit the PSA yourself. Whether you are an OFW, a busy professional, or unable to travel, this process ensures your important records are in safe hands.

Just follow the steps, prepare your documents carefully, and choose a responsible representative. It’s quick, legal, and fully accepted by PSA offices across the Philippines.

Check Also: PSA Online Appointment Door to Door Delivery Service

FAQs

Can I authorize any person to collect documents for me?
Yes. It can be a family member, friend, or co-worker, as long as they have your letter and valid ID.

Is notarization required?
No. A notarized letter is not required by PSA, but it must be signed clearly with proper IDs attached.

Can one person collect documents for more than one person?
Yes, but each request must have a separate authorization letter and documents.

What happens if the representative forgets something?
PSA may deny the request if the documents or IDs are missing. Always double-check before the visit.